Accommodation Reservation Application

Personal Information

Title *

Name of Applicant *

Organization

Designation

Official Address

Private Address

NIC Number *

Telephone Number *

Fax Number

Email Address *

Program Details

Title of Programme *

Accommodation Requirements

Accommodation Types Available:

Sharing Accommodation: Two persons in a double room

Single Room: One person per room

Check-in Date *

Check-in Time

Check-out Date *

Check-out Time

Accommodation Details

Accommodation Type	Foreign Nationals	Local Nationals	Required Count of Rooms (Max: 1 for single / 2 for double)	Action

Names and NIC Numbers of Residents Please provide full names and NIC numbers for each resident

Foreign Nationals

There are foreign nationals among participants and clearance has been obtained from Ministry of Foreign Affairs

Upload clearance document if applicable

Funding Information

Are funds for meeting/accommodation obtained:

Entirely from foreign/international sources

Entirely from local funds

Partly supplemented by foreign/international funds

Note: If accommodation charges of foreign personnel are met by a State Organization entirely out of its funds, documentary evidence must be furnished in proof to qualify for the concession. If not, charges will be at the higher rate.

Supporting Documentation Upload documentary evidence if applying for concession rates

Responsible Officers

Officers responsible for observance of terms and conditions:

Officer 1 Name *

Officer 1 Telephone *

Officer 2 Name

Officer 2 Telephone

Officer to Contact for This Reservation

Name

Telephone

Agreement & Payment Details

Name of Payer *

Payer Type *

Payer Designation

I have received a copy of the terms and conditions on which residential accommodation is hired and I agree to ensure that they would be complied with by the residents. *

Terms and Conditions Summary:

• Check-in time: 2:00 PM onwards

• Check-out time: 11:00 AM

• Smoking and alcohol consumption are strictly prohibited

• Quiet hours: 10:00 PM to 6:00 AM

• Damages to property will be charged separately

• Guest registration is mandatory at reception

Hector Kobbekaduwa Agrarian Research and Training Institute